Document Requirements
To understand which documents are required to prove dependent eligibility, please review each document listed next to the dependent(s) relationship on your Documentation Checklist mailed to you by Consova. The additional information below describes what documentation will be considered valid for the purpose of this verification.
Spouse
Document Requirements
A copy of marriage certificate or Declaration of Informal Marriage or Common Law Affidavit.
AND
Copy of page one through the signature line of your jointly filed federal tax return (form 1040) or both of your tax returns if you file separately, from the most recent tax season. Please black out the first five digits of any Social Security Numbers and any IRS Identity Protection PIN's.
AND
The Benefit Verification and Information Release Authorization Form.
NOTE: You only need to complete this form if enclosed to the letter you received from Consova. Consova will reach out to the employer contact listed on the form to verify benefits eligibility.
Domestic Partner
Document Requirements
Copy of enclosed domestic partner affidavit OR Civil Union Registration/Certificate
AND
Proof of dependency documents as evidenced by a copy of two of the following documents:
- Proof of shared residence via joint mortgage or rental agreement
- Automobile title or registration showing joint ownership of vehicle
- Joint checking, bank or investment account statement
- Joint credit account statement
- A will and/or life insurance policy which designates the other as primary beneficiary
AND
The enclosed Benefit Verification and Information Authorization Release form (this form is only required if it is enclosed)
Please note: proof of dependency documents need to be dated within 60 days prior to the date of this letter and insurance and medical-related documents will not be accepted as proof of dependency.
Child under age 26
Document Requirements
A copy of the following documents (varies by the relationship of the child to the Employee):
- Natural child, legally adopted child, or child in the process of being adopted: State or county issued birth certificate showing employee’s name or signed court order. If birth certificate lists employee’s maiden name, please provide documentation of the name change (marriage certificate, divorce decree or other court documentation of the name change).
- Stepchild: State or county issued birth certificate showing parents’ names, copy of your marriage certificate, and copy of your Jointly filed Federal Tax return from the most recent Tax season (front page only).
- Child whom you have legal guardianship: Signed court order and your Federal Tax return from the most recent Tax season claiming the child as a dependent.
- A foster child: Signed letter from social service agent confirming child has been placed under your care and a copy of page one of your federal tax return claiming the child as a dependent.
- Child who is the subject of a Qualified Medical Child Support Order: Signed court order.
- Disabled dependent over the age of 26: in addition to the birth certificate, we will also need a copy of page one of your federal tax return claiming the child as a dependent.